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Effective date: October 5, 2025
This Privacy Policy explains how BuyWithAI, LLC ("BuyWithAI," "we," "us") collects, uses, discloses, and protects personal information when you use our websites, apps, and services (the "Services").
1. Information we collect
- Account & contact data: name, email, phone (optional), organization, role.
- Usage & device data: pages viewed, features used, IP address, device/browser info, cookie IDs.
- Content you provide: queries, messages, uploads (e.g., deal worksheets), notes, and metadata.
- Payment data: processed by our payment processor (we do not store full card numbers).
2. How we use information
- Provide, secure, and maintain the Services;
- Operate AI features and generate outputs;
- Communicate about accounts, updates, and transactional notices;
- Improve and develop features, analytics, and safety;
- Comply with law and enforce Terms.
3. AI processing and third‑party providers
When you use AI features, your inputs (and related metadata) may be sent to third‑party AI providers (e.g., OpenAI) to generate outputs. We require such providers by contract to use data only to provide services to us and not for advertising. We may change providers without notice.
4. Cookies and similar technologies
We use cookies and similar technologies for authentication, preferences, and analytics. You can manage cookies via browser settings. Some features may not function without certain cookies.
5. Legal bases (where applicable)
Where required (e.g., EU/UK), we process data based on consent, contract necessity, legitimate interests (security, product improvement), and compliance with legal obligations.
6. How we share information
- Vendors/Processors: hosting, AI models, email, analytics, payments, support tools; access limited to necessary services.
- Business transfers: merger, acquisition, or asset sale.
- Legal: to comply with law, protect rights, security, and prevent fraud.
We do not sell personal information. We do not allow providers to use your data for their independent advertising or marketing.
7. Data retention
We retain personal information only as long as needed for the purposes above, then delete or de‑identify it unless a longer period is required by law or for legitimate business needs (e.g., security logs, audit, tax).
8. Your choices and rights
- Email marketing: You can unsubscribe from marketing emails at any time via the link in the email; transactional emails will still be sent.
- Access/Deletion/Correction: Depending on your location (e.g., TX, CA, VA, CO, EU/UK), you may have rights to request access, deletion, correction, portability, or to object/restrict processing. Submit requests at privacy@buywithaiauto.com. We will verify your request consistent with applicable law.
- Do Not Track / Targeting: We do not respond to browser DNT signals. Where required, we provide opt‑out mechanisms for targeted advertising or profiling if used in the future.
9. Security
We use reasonable administrative, technical, and physical safeguards appropriate to the nature of the data we process. No security program is perfect.
10. Children
The Services are not directed to children under 13 (or 16 where applicable). We do not knowingly collect such data.
11. International transfers
If we transfer data across borders, we use appropriate safeguards (e.g., SCCs) where required.
12. State disclosures (U.S.)
- Texas (TDPSA): We provide notice of processing purposes (Sections 2–3), data sharing (Section 6), and rights (Section 8). We do not process "sensitive personal data" without required disclosures/consents.
- California (CCPA/CPRA): We act as a "business" for our Services. We do not sell or share personal information as defined by the CPRA. See Sections 1–8 for categories, purposes, and rights.
13. Changes
We may update this Privacy Policy; the "Effective date" will indicate the latest version. Material changes will be posted.
14. Contact
privacy@buywithaiauto.com
Mailing address: BuyWithAI, LLC — 12790 FM 1560 N #573, Helotes, TX 78023
